How to write Mail for Sick Leave in the office in a formal way with a sample also !!
What is Sick Leave Mail?
Basically, sick leave mail is an email that you send to your boss or supervisor when you take a day off and are feeling unwell you let them know that you won’t be able to come to work because you’re sick, and you provide them with any additional information they might need, like how long you expect to be out or if you need to provide a doctor’s note.
It’s a way to officially let them know that you won’t be able to come to work due to illness.
What is the purpose of Sick Leave Mail?
Its purpose is to inform your boss or supervisor you are not able to come to work because of feeling unwell.
This information lets them know about your absence and the employer can make agreements and ensure a smooth workflow in your absence.
How to write a Sick Leave Mail?
When you’re writing a sick leave letter, you want to make sure you include some important details. Start by saying hello to your supervisor or boss, and then let them know that you won’t be able to come to work because you’re feeling unwell. Tell them the dates or how long you’ll be out, and if you’re ok, you can mention what kind of illness you have. If your company needs any paperwork, like a note from the doctor, offer to provide it. Say sorry for any trouble it may cause and let them know you’ll make up for the missed work. Finally, thank them for understanding. Wrap it up with a goodbye and sign your name.
What is the Sick Leave Mail Format?
When you’re writing an email to let your boss know you’re sick and need time off, you can follow this simple format:
Subject: Request for Sick Leave
Hey [Supervisor’s Name],
I hope you’re doing well. I wanted to give you a heads-up that I’m feeling unwell and won’t be able to make it to work for the next [number of days] because of my illness.
I’ve already seen a doctor and they’ve advised me to take some rest and recover at home. I’ve attached the doctor’s note for your reference.
I understand that my absence might cause some inconvenience, and I’m sorry for any trouble it may cause. I promise to do my best to finish any pending tasks or assign them to a coworker before I go.
If there’s anything else you need from me, just let me know. I’ll be checking my emails regularly while I’m on sick leave.
Thanks a lot for your understanding and support. I really appreciate it.
Take care,
[Your Name]
Tips to write a letter for sick leave?
Here are some tips for writing a sick leave letter :
1. Start by saying “Hey [Supervisor’s Name],”
2. Let them know that you’re not feeling well and need to take some time off.
3. Be clear about the dates or how long you’ll be out of the office.
4. If they need it, offer to provide a doctor’s note or any other necessary documentation.
5. Apologize for any inconvenience this may cause and assure them that you’ll take care of any urgent tasks before you go.
6. Thank them for understanding and supporting you during this time.
7. Wrap up the letter with a friendly closing, like “Thanks so much” or “Take care,” and sign your name.
Sick Leave Mail Examples, Samples, Format
Examples :1
Tо,
The HR Manager,
(Company Name), (Address)
Subject: Leave application
Sir/ Madam,
My name is
(Name) and I am working in
(Department) as a
(designation).
am writing this letter to apply for a leave of
(number of days) days.
Respected, I would like to request you to kindly allow me to have left for _ (number of Lys) lays from _ _(date till (date). some personal reasons, I will not be able to come to the office and request you to kindly sanction leave for the mentioned dates.
ensure that any pending work will be completed as soon as I get back to the office.
in case any query arises, you may contact me at
(Contact Number).
Sincerely,
(Signature), (Name),
(Contact Number)
Example: 2
To.
Manager Name
Department Name Company’s Name
subject: Application for Medical leave.
Sir.
Through this letter, I Would like to inform you that I am (Your Name )working as a
-(Designation) in your company. since last
few
days my health is bad. so I got checked by
a doctor, The doctor told me that I had a viral fever and advised me to take rest for 5 days.
I Will be absent in the office from 1st March 2022 to 6th March 2022. for any necessary work, you can contact me on my email ID and Mobile number. I Will try to help as possible:
My medical certificate is attached to this letter.
I hope you Please grant me 5
days medical leave •
Thank you!
sincerely.
Employee Name :
Employee ID :
Email ID :
Date :
Example: 3
To.
The “Manager”
Company Name :
Company address :
Subject: Application for sick leave.
Respected sir / Mam
I would like to inform you that
I am unable to come to the office from …… to…….due to my health condition. I am feeling unwell that’s why I am not able to come to work. The doctor has told me to take rest for a few days.
Therefore, I request you to grant me three days’ Leave. I will be thankful to you.
Yours’s – Sincerely
Name: – Address:
Id no: –
Mobile No: –
Ideas to be included for writing Sick Leave Mail
When you’re writing an email to let your boss or supervisor know that you’re not feeling well and need to take some time off, here are some things you can include:
1. Start off by saying hello and addressing your boss by their name.
2. Let them know that you’re feeling sick and won’t be able to come to work.
3. Tell them the dates or how long you’ll be absent from work.
4. If they need it, offer to provide any documents like a doctor’s note.
5. Apologize for any inconvenience this may cause and assure them that you’ll take care of any urgent tasks before you leave.
6. Thank them for understanding and supporting you during this time.
7. End the email with a nice closing, like “Thank you” or “Best regards,” and sign your name.